PURCHASES+(Credit+Card+or+Purchase+Orders)

=All employees must sign annually:=

The Bookkeeper will provide a copy of the two (2) forms below for you to sign at the BEGINNING of EACH school year and the Bookkeeper will keep it on file.

Once you have signed off on these agreement forms you can use the school Procurement C ard (Credit Card) for the entire school year.
 * ISA-F013 Employee Purchasing Agreement ISA-F013
 * AND
 * PUR-F012 CMCSS Procurement Card Privileges Employee Agreement Form PUR-F012

=__**Verify you have funds (BEP funds, Class Fees, Club Money):**__= This attachment __can__ help YOU keep up with your funds open and File "SAVE AS" on your desktop (if in doubt contact the bookkeeper)

=**__To request a Procurement Card (Credit Card):__**=
 * Complete the CMCSS **ISA-F003 Purchase Order Request Form**


 * **TYPE** on the form then **PRINT** and **__sign your name__**
 * Turn in to the Bookkeeper she will get approval signatures


 * Follow up with the Bookkeeper 24-48 hours after to see if the principal approved and Procurement Card (credit card) is available
 * Unless authorized by Principal NO Procurment Card (credit card) is given over a weekend or holiday


 * You must "sign-out" the Procurement Card (credit card) in the Bookkeeper Log Book

=__IF your purchese is OVER $1000.00 you are requided to complete the CMCSS:__= Vendor Justification ISA-F007 (This form can be TYPED on-then PRINTED--then SIGNED)

=__**CMCSS is Tax-Exempt**__= If a store or vendor request a Tax Exempt Letter, see the bookkeeper with vendor name, address and phone/fax number

= **__SALES TAX__** =
 * **__ONLY RE-SALE items should refeclt SALES TAX__**
 * **__TAXABLE EXAMPLES__**: concessions, spiritwear/spirit gear)-__if in doubt please ask before you purchase__

IF your receipt does NOT show tax on a **__"re-sale" item__** you will have to return to the store and have new receipt printed.


 * __A few "contracted Vendors__:**


 * The Teacher's Aid Store2073 Wilma Rudloph Blvd. Clks, TN 37040 (__verify they have a current tax exempt letter__)
 * you can purchase __"in-store"__ or they have a __"click and pick-up"__ option and an __e-book__; enter your order on-line, save your cart then print your cart. Once you know what you want-complete the above **ISA-F003 Purchase Order Request Form**; in the description field you can put "on-line order" see attached and put TOTAL price. You must verify shipping cost and NO tax. Once **ISA-F003 Purchase Order Request Form** is approved you can purchase with a procurment card (credit card). Print your order confirmation and return procurement card and copy of confirmation order to the bookkeeper.

> School Specialty use this link and "log-in" with YOUR personal ID (if you cannot remember or request please see the bookkeeper) add your "wanted" items to the cart and submit your order, it will automatically go to Ellen Cline for approval. Make sure your **ISA-F003 Purchase Order Request Form**has been completed and return to the bookkeeper with your printed cart that you just submitted.
 * Office Max use this link and "log-in" to get CMCSS discount prices: Username: cmcssbrowse Password: browse1
 * on the **ISA-F003 Purchase Order Request Form** you can "copy and paste" item numbers, descriptions and price, then turn your request into the bookkeeper and she will place the order for you.
 * ==== IF you forgot your "username" or "password" __CALL 800-513-2465__ Help Desk Support and they will immediately assist you. (DO __NOT__ USE THE "FORGOT PASSWORD" LINK 2/13/2013) ====


 * =====Other Vendors are available "on-line" and catalogs are available in the Bookkeeping Office-- Just make sure NO TAX unless for re-sale __**!**__=====
 * You may also use **__Local Stores__** with a tax exempt card or letter-see the Bookkeeper