FUNDS-Collection+Log+and+Deposits

=**Complete a Collection Log for ANY/ALL money collected**=

**Central Office ISA Department requires a "CUT-OFF" for accepting checks; it typically the 3rd Monday in April.**

 * This is to insure any/all checks "clear the bank" and insufficient checks can be collected to reconcile discrepancies.


 * Bookkeepers are not allowed to change your collection log-if your collection log is incorrect; you will be requested you retrieve and correct**
 * **NEVER send money/funds by a student**

Do NOT hold money (cash or checks) you must turn in daily __**BEFORE 9:30am**;__ if not your funds will be verified the next business day.

A "completed Collection Log" contains: (do not write in red)

 * Your name **PRINTED** & **SIGNED**
 * Your "**SUB**" account number (same a previous year)
 * Your "**SPECIAL SUB**" account number assigned by Ellen Cline for: field trips-fundraisers-donation accounts for example Angel Tree/Bowl for Kids Sake
 * **Date** __(on right side of form)__ = Month and Year
 * **Club/Class Name** = examples: Jr. Civitan - Soaring Eagles 6th grade -
 * **Collected For** = examples: field trip - fundraiser - class fees
 * Then **Date collected (M/D/YR), Student Name, Cash or Check, amount and total turned in to Bookkeeper**
 * **Example:**


 * Once all information is completed on your collection log:**
 * Each account must be recorded on a **__SEPARATE__** Collection Log __(example: field trips, class fees, fundraisers, ect)__
 * The Bookkeeper will verifiy your Money/Funds and return your Collection Log
 * After deposit is at the bank made the Bookkeeper will place a "receipt" in your mailbox
 * **MONTHLY** the Bookkeeper will request ALL **"white copies"** of collection logs (you should keep a file w/yellow copies & receipts for next step)
 * ** YEAR-END per audit regulations __you will be asked to submit your yellow copies and receipts__ **
 * Example of year end items